Automation tutorials

Automating Recruitment Processes

By
on

Finding the perfect candidate for every role takes quite a lot of time; from going through the applicants' pool and selecting without bias to scheduling and holding interviews. How about a better and stress-free recruitment process? Automating recruitment is the answer! It frees you from tedious resume shuffling and interview scheduling, letting you focus on the human touch while filling positions faster with qualified talent – a win-win for everyone involved.

Which Recruitment Processes Can Be Automated?

Recruitment automation is transforming the hiring landscape, enabling companies to streamline their processes and focus on what matters most: finding the right candidates in the shortest time possible with a worthwhile ROI on the chosen automation tool. Nearly all recruitment processes can be automated through different tools and techniques. They include:

  1. Job Posting and Distribution

With automation tools like Activepieces, you can build a job announcement workflow that posts the job opening with the description across the platforms integrated into the workflow. Automated systems are your best bet in content distribution especially job openings across multiple job boards and social media platforms simultaneously, ensuring maximum visibility and reach.

  1. Candidate Communication

AI-powered tools can scan and evaluate resumes, shortlisting the most qualified candidates based on predefined criteria such as experience, skills, and education) . Automated emails can be sent to keep candidates informed throughout the recruitment process, from application acknowledgement to interview scheduling and feedback.

  1. Assessment and Testing

Assessment is the stage after resumes are received from the applicants. Applicants who meet the role requirements can be queried from the applicant pool and invited to take assessments. Automated testing platforms like testGoriila can administer and evaluate candidate assessments, providing instant feedback and scoring.

  1. Interview Scheduling

Before automated recruitment, recruiters manually allocated time slots for qualified applicants. This often led to clashes between the times and also caused fatigue to the recruiter. Automated scheduling tools can coordinate interview times between candidates and interviewers, reducing the back-and-forth typically involved in the manual process.

  1. Onboarding

Once a candidate is hired, automated onboarding tools can handle paperwork, training modules, and other onboarding tasks to ensure a smooth transition into the company.

How to Measure the Impact of Recruitment Automation

Every automation tool is expected to achieve better efficiency than manual and repetitive tasks. To measure the impact of automation on your recruitment process, you should consider the metrics such as:

  • Time-to-Hire

A major goal of employing automation in recruitment is to save time. The time-to-hire is the average time covered from job announcement to onboarding of the new hire. Recruitment automation should decrease this time by streamlining tasks like screening resumes and scheduling interviews.

  • Sourcing Channel Performance

How many applicants applied from a platform e.g. LinkedIn? Automation tools integrate with different platforms to broadcast job postings. It can identify where your best candidates come from thereby helping you optimize sourcing strategies. Confirming the channel with the highest performance can influence your decision on your next job opening. It also shows where your potential hires can be mostly found.

  • Recruitment Process Satisfaction

Do you remember filling out a short survey after using a software or website? The ease of using any tool is what every recruiter looks forward to. An automation tool can be gauged through surveys for both candidates and hiring managers. Automation should improve the experience for both parties.

  • Cost of Hire

This includes all expenses incurred during recruitment, divided by the number of successful hires. Automation can reduce costs by minimizing manual work and paid advertising for sourcing.

  • Interview-to-Offer Ratio

This indicates how effectively you screen applicants before interviews. Ideally, automation should help filter unqualified candidates, leading to a lower ratio.

Software Tools that Automate HR Processes

Recruitment can be a time-consuming process, but thankfully there are several software options available to help automate tasks and streamline the process. Here are some popular software in the HR automation industry:

Activepieces

Activpieces is an open-source no-code automation tool. IBing a general-purpose automation tool, it can integrate with different HR software to automate recruitment processes. It is a better option compared to native recruitment software because it contains connectors that can be integrated to automate tasks beyond recruiting new hires.

Features:

  • On-prem deployment capabilities
  • No-code user interface

Benefits:

  • A library of HR software that can be integrated with other software
  • Easy to set up and deploy
  • Compliant with regulatory requirements

BambooHR

Features:

  • It offers core HR functionalities such as applicant tracking, onboarding, payroll integration, time-off management, etc.
  • Performance management capability
  • It contains an employee self-service portal.

Benefits:

  • An affordable option for small and medium businesses.
  • Easy to set up and use.
  • Good customer support.

Pricing:

  • Subscription-based with tiered plans based on company size.
  • Generally more affordable with plans starting around $5-$10 per user per month.

Workday

Workday is an HR Software that utilizes AI to perform HR operations.

Features:

  • It contains Human Capital Management (HCM) capabilities for processes such as talent acquisition, onboarding, performance management, compensation, etc.
  • It connects with various third-party applications.

Benefits: All-in-one solution for HR and finance needs. Improves data accuracy and simplifies processes. Strong security and scalability for large enterprises.

Pricing: It is based on a subscription model with a per-employee, per-month cost

Workable

Features:

  • Applicant Tracking System (ATS)
  • HR Information System (HRIS)
  • Collaboration tools for team hiring decisions.
  • Mobile app for candidate and manager access.

Benefits:

  • User-friendly interface for streamlined hiring.
  • Strong features for attracting and evaluating candidates.
  • Free plan available for basic needs.

Pricing:

  • Free plan with limited features.
  • Paid plans are based on the number of active jobs or employees.

Recruitment automation is a game-changer for companies looking to improve their hiring efficiency and effectiveness. Whether you are a small business or a large enterprise, incorporating recruitment automation into your hiring strategy can lead to significant improvements in your talent acquisition process.